Apply for an accreditation
Making an application
What happens next?
If you produce or process meat, dairy, eggs, seafood or horticulture you may be required to have an accreditation with Safe Food.
If you are required to have an accreditation with Safe Food you need to demonstrate how you manage food safety risks in your day-to-day operations. You can do this by completing a food safety program or management statement as part of your accreditation requirements. You must be accredited with Safe Food before you can legally supply meat, dairy, eggs, seafood or horticulture products in Queensland.
Please note: an accreditation can only be issued in the name of an individual or an incorporated body (an ACN registered company).
Your application should include the following information:
Please note: The accreditation fee is not calculated on a pro rata basis.
Your application will be assessed by the Central Assessment Team (CAT) and a desktop audit will be conducted against the activities described in your food safety program or management statement.
Fees do apply. Fees are charged in blocks of 15 minutes. A minimum of 30 minutes will be charged. Applicants are strongly urged to ensure that the details provided are complete to ensure that the processing time is as short as possible.
Once your application has been assessed and an accreditation granted by Safe Food you will usually receive an email confirmation. An accreditation certificate will then be sent to you, together with important information about your accreditation. You are then eligible to supply or sell in Queensland. There are certain things you are required to do as part of this responsibility, such as maintaining your food safety program.
A food safety program is a documented approach to the processes and procedures by which a business will maintain their standards and operations to ensure that a safe and suitable product is produced and that any possible food safety risks are minimised or eliminated.
A management statement is a more concise way of documenting how a business intends to operate and what activities they intend to undertake and should be written by the applicant in their own words.
Both a FSP and a MS should include how and when monitoring will occur, evaluation of performance and traceability information.
If you are conducting activities for which an accreditation with Safe Food is required, then you will need to submit either a FSP or a MS as part of your application process.
Dependant on what activity you are applying for, and what possible risks are involved, will determine if it is a FSP or a MS that you will need to submit.
If you are unsure whether you need to develop a FSP or MS please contact us.
A FSP can be developed either by the applicant or with the assistance of a food safety program consultant. The applicant is able to attempt to address the requirements on their own and submit their FSP for review as part of their application, or, alternatively, search for a consultant who will be able to assist if unsure of how the meet the requirements.
Creating a FSP may involve such things as hazard analysis and critical control points (HACCP) and supporting programs.
A MS should be written by the applicant as a brief overview of their intended operations and should be in their own words. It should advise what they intend to do and how they intend to do it with a view to satisfying the requirements to ensure they are producing or transporting products that are safe and suitable for their intended purpose.
An application to amend a FSP or MS should be submitted to Safe Food if:
Applications need to be made in writing to Safe Food and accompanied by the proposed amendments to the FSP or MS. The information can either be emailed or mailed to the Central Assessment & Evaluation Team.
M: PO Box 549, Stones Corner QLD 4120
If you are thinking of changing the site where you conduct your activities, please contact a member of our Central Assessment & Evaluation Team so that they can advise what is required.
Central Assessment & Evaluation Team can be contacted on:
T: 07 3253 9800 or 1800 300 815 (free call in Queensland)
Generally, a desktop audit is conducted as part of assessing an application for amendment of a FSP or FSMS. This is charged at the current fee for service rate.
Any changes to your details such as change of mailing address, phone number, email etc. need to be submitted in writing to Safe Food.
M: PO Box 549, Stones Corner QLD 4120
Throughout the year you will have to make sure that your food safety program or management statement remains current and up to date.
Any major changes to your business might require approval from Safe Food, such as a change to your:
Fees are based on the activities you are carrying out as well as the scheme that applies to them.View the Fees on the Application Form.
The accreditation fee is not calculated on a pro rata basis and GST does not apply to application or accreditation fees.
Assessment or desktop audit fee
As part of your application for accreditation, an assessment (or desktop audit) will be conducted against the food safety program or management statement you submit with your application. This will comprise your first compliance audit as required under the Food Production (Safety) Act 2000 and will be invoiced separately on a ‘fee for service’ basis.The 2017 fee for service rate is $283.40 per hour (plus GST). The fee you will be charged for your desk audit will be for a minimum of 30 minutes for which you will receive an invoice after your accreditation has been issued.
All accreditations remain in force until 31 December in the year for which they are issued. Therefore, all accreditation holders need to renew their accreditation and pay (in full) the prescribed fee before 1 January in the following calendar year in order to continue to operate.
In early November, all accreditation holders will receive a renewal advice notice by their preferred method of contact. If you haven’t received your renewal advice before November 30, please contact us.
Need to update your contact details? Contact us.
No, neither application fees, nor accreditation fees are able to be refunded once an accreditation has been issued by Safe Food.
This is because, whilst applicants need to pay the prescribed fees in order to have an accreditation issued, Safe Food does not have any legal provision to refund all or part of a fee once an accreditation has been issued.
Prescribed fees are those outlined under the legislation and Safe Food is therefore unable to agree to requests for refunds of prescribed fees.
No, GST does not apply to application or accreditation fees. This is because the fees are statutory (or prescribed) fees and not goods or services for the purpose of GST.
No, not all categories of accreditation are applicable under all food safety schemes. Some activities conducted under a particular food safety scheme may not be relevant to other food safety schemes. Further, there are some activities that may require a specific accreditation under one particular food safety scheme, but this may not be the case under another scheme.
Applications for accreditation are assessed in accordance with the activities that the applicant tells us they are intending to undertake. All applications are assessed based upon a comparison of the proposed activities against matters such as the relevant food safety scheme/s and any applicable standards that may apply to the type of business that the applicant intends to operate.
Safe Food is only able to issue an accreditation in the name of an individual (a natural person) or a corporation with a valid ACN (e.g. a company). This is a matter that is governed by legal requirements in relation to what constitutes a ‘legal entity’ for the purpose of holding an accreditation.
All accreditations remain in force until 31 December in the year for which they are issued or renewed. Therefore, all accreditation holders need to apply to renew their accreditation and pay (in full) the prescribed fee before 1 January in the following calendar year in order to continue to operate.
As part of your application for accreditation, an assessment (or desktop audit) will be conducted against the food safety program or management statement you submit with your application. This will comprise of your first compliance audit as required under the Food Production (Safety) Act 2000 and will be invoiced separately on a ‘fee for service’ basis.
Accreditation fees cannot be calculated on a pro-rata basis and pro-rata refunds are not available following the surrender or cancellation of an accreditation. Please refer to the question above regarding refunds.